Electronic Storage Of Personnel Records

For example the dhs lets employers fill out and store i 9 forms electronically the eeoc has approved electronic records for title vii ada and adea documents and erisa regulations allow for electronic recordkeeping.

Electronic storage of personnel records.

If your company is considering implementing a paperless human resources department read on for legal. Specifically ofccp regulations at 41 c f r. Reduced costs associated with storage maintenance and retrieval of records. Federal and state agencies are increasingly permitting electronic personnel records.

Electronic transfer of human resources hr data. 60 1 12 60 300 80 and 60 741 80 require that contractors preserve complete and accurate personnel or. There are numerous benefits to electronic storage of employee files. Also the federal e sign law generally.

The space savings alone can be significant. Paper based filing systems take up a lot of room especially when you factor in the files that must be kept even after an employee leaves. Although electronic storage of personnel records is permissible under federal employment laws employers must be mindful of the statutory rules relating to document retention periods and electronic storage systems to avoid legal pitfalls. If records are maintained electronically contractors must ensure that the electronic records are maintained in compliance with the recordkeeping regulations that apply to all records.

Additionally some files should not be kept together such as personnel records and medical files.